BikeTag Expenses

This is an adhoc explanation of the expenses that the BikeTag Team incurrs while providing services on BikeTag.Bike and BikeTag.Org. Some items cost $0 and we’re lucky that is true for now.

All of the services in the section below are free accounts, leveraging public APIs and creating publicly available data. BikeTag images are public and remain on Imgur while the code that runs the app is public and housed on GitHub and, finally, the discussions are publicly posted on Reddit. Because of this, the terms of service of those companies is relevant to our users. Each service is classified according to it’s level of privacy and data protections for end users.


Services

Github (class B)

One account for housing the BikeTag code. Optional account per game for making edits to their template and for login.

Typical Cost Per: $0
Cost to Date: $0

Imgur (no class yet)

One personal account for the BikeTag game’s image albums. Optional additional account per game.

Typical Cost Per: $0
Cost to Date: $0

Google (class C)

One personal email account per game for recieving emails on @biketag.org and for logging in plus two additional accounts for admin.

Typical Cost Per: $0
Cost to Date: $0

Reddit (class E)

1 user per game for login and API usage on game subreddit. 1 admin user for API and login.

Typical Cost Per: $0
Cost to Date: $0

  • Total Per: $0
  • Total To Date: $0
  • Frequency: Per month is how these account are typically charged at the non-free level.

Infrastructure

Google Cloud Compute Engine
2 server instances running the BikeTag Node application, one for production and one for development.

Current Cost Per: $80
Cost to Date: $500

GitHub
Code repository store, auto testing deploys, infrastructure organizing, private repositories for storing private information.

Current Cost Per: $4
Cost to Date: $116

WordPress
1 website and 1 domain with discount in year 1.

Current Cost Per: $4
Cost to Date: $48

Google Workspaces
2 main accounts + 1 user per game for login, email, storage, and API usage. This has been cost prohibitive so we have been making due without it.

Typical Cost Per: $72
Cost to Date: $0

  • Total Per: $1
  • Total To Date: $664
  • Frequency: Per month for most services with a discount for multi-year contracts.

Production

Software Development
Develop, maintain, deploy, and troubleshoot a website, wordpress website, API, and App.

Typical Cost Per: $0
Cost to Date: $200

Graphic Design
Various designs, used in logos and in digital formats. Web designs for the look and feel of the app.

Typical Cost Per: $25
Cost to Date: $100

Project Management
Run regular meetings, take meeting notes, keep track of active development, field issues submitted by the community, submit legal documents, etc.

Typical Cost Per: $0
Cost to Date: $0

  • Total Per: $0
  • Total To Date: $300
  • Frequency: Whenever we can afford it, we pay for it. When we can’t afford it, we appreciate those who donated their time, effort, and resources.

Material Goods

BikeTag Stickers
Various designs, printed locally to where the stickers are distributed.

Typical Cost Per: $50
Cost to Date: $440

BikeTag Spoke Cards
Various designs, printed and laminated locally to where the spoke cars are distrubuted.

Typical Cost Per: $50
Cost to Date: $40

BikeTag Ambassador Welcome Packages
A mailed package of stickers, spoke cards, and other items welcoming new BikeTag Ambassadors.

Typical Cost Per: $5
Cost to Date: $40

  • Total Per: $20
  • Total To Date: $515
  • Frequency: Whenever a new BikeTag region brings on a new BikeTag Ambassador.

BikeTag.Org started as an open source project for playing the BikeTag game, while BikeTag.Bike represents the BikeTag Team’s offering to the BikeTag community at large. These expenses are an approximation of costs since May 1, 2018.

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